Configuring Timesheets

The Timesheets module in Zuper allows you to efficiently manage time tracking, approvals, time-off requests, and shift schedules.

​

Timesheet general settings

• Select the “Settings” module from the left panel. Under the “Modules,” choose the “Timesheets”. Select the “Timesheet General Settings.”

The Timesheet Settings section allows you to configure how timesheets, approvals, and time-off requests are handled.

​

Timesheet settings

• Enable timesheet?: Toggle to “Yes” to allow users to submit timesheets.
• Require Timesheet for Managers: Toggle to “Yes” to enable the timesheet for Managers.
• Notify Punch-in / Punch Out: Notify the supervisors of the user’s punch-in/punch-out.
• Allow FE to edit Punch-in / Punch-out timings? Toggle “Yes” to enable FE to edit Punch-in / Punch-out timings. Toggle “No” to disable FE to edit Punch-in / Punch-out timings.
• Allow entering remarks for Punch-in / Punch-out: Toggle “Yes” to enable FE to enter remarks. Toggle “No” to disable FE to enter remarks.

1. Punch-In options
   • Require facial authentication for Punching-In?: Toggle “ Yes ” to enable facial authentication for punching in. Toggle “No” to disable facial authentication for punching in.
   • Punch-In popup message: Enter a custom message.
   • Can Geo-fencing be enabled?: Toggle “Yes” to enable geo-fencing. Toggle “ No ” to disable geo-fencing.
   • Enforce same punch-out location as punch-in: Toggle “Yes” to ensure matching locations. Toggle “No” to disable matching locations.
2. Punch-Out pptions
   • Require facial authentication for Punching-Out?: Toggle “Yes” to enable facial authentication for punching out. Toggle “ No ” to disable it.
   • Punch-Out popup message: Enter a custom message.
   • Collect user feedback on punch-out?: Toggle “Yes” to collect feedback. Toggle “No” to disable feedback collection.
   • Can the user be punched out automatically once their shift is over?: Toggle to “Yes” for auto punch-out. Toggle “No” to disable auto punch-out.
3. Break Options
   • Require facial authentication for taking a break?: Toggle to “Yes” to enable users to use facial verification to take a break. Toggle “No” to disable it.
   • Message to be popped up when user goes for break: Enter a custom message.
   • Total Break Time: Set the allowed break time in minutes
4. Resume Work Options

Require facial authentication for resuming work?: Toggle “Yes” to facial verification to resume work.

Click “Save” to save the Timesheet settings.

​

Time-off settings

• Enable Timeoff Request?: Toggle “Yes” to allow time-off requests. Toggle “No” to disable time-off requests.
• Enable Cut-off Period for Timeoff requests?: Toggle “Yes” to set a cut-off period. Toggle “No” to disable the cut-off period
• No of days for Cut-off Period: Specify the number of days.
• Enable Maximum Timeoff period?: Toggle “Yes” to set a maximum time-off period. Toggle “No” to disable the maximum time-off period
• Maximum consecutive days allowed: Set the maximum number of consecutive days.
• Maximum days per month allowed: Set the monthly limit.
• Notify To: Select who should be notified from the drop-down.

Click “Save” to save the settings.

​

Timesheet approval settings

• Enable Timesheet Approval?: Toggle “Yes” to allow users to submit timesheets. Toggle “No” to disable users from submitting timesheets.
• Can timesheet submission be automated?: Toggle “Yes” to enable automatic submission. Toggle “No” to disable automatic submission.
• Choose timesheet submission frequency: Select from “Weekly ,” “Monthly ,” or “ FortNight .”
• Choose the day on which the timesheet should be submitted: Select a day for submission deadlines.

Click “Save” to save the settings.

​

Approval settings

• Select the “Settings” module from the left panel. Under the “Modules,” choose the “Timesheets”. Select the “Approval Settings.”

• Add a new hierarchy by clicking + New Hierarchy.

• Assign users and levels for approval (For instance, John McKeever at Level 1).

​

Time-off Request Settings

• Select the “Settings” module from the left panel. Under the “Modules,” choose “Timesheets.” Then, select “Timeoff Request Settings.”

• Click + New Timeoff Request Type to create a new type.

Fill in details:

• Request Type Name: Enter the request type.

• Type: Select “Paid” or “Unpaid” from the drop-down.

• Number of days allowed (in a year): Enter the days for the custom leave.

  Click the Save Request Type to save.

​

Master Shifts

• Select the “Settings” module from the left panel. Under the “Modules,” choose “Timesheets.” Then, select “Master Shifts.”

• Click + New Shift to create a new shift.

  Fill in details:

• Shift Name (Mandatory) – Enter the name of the shift.

• From Time (Mandatory) – Choose the shift’s start time.

• To Time (Mandatory) – Choose the end time of the shift.

• Choose Frequency (Mandatory) – Choose the shift frequency range.

• Repeat Every (Mandatory) – Enter the number to which the shift can be repeated.

Click “Create” to save the shift.

Zuper’s Timesheets module streamlines workforce management by offering robust tools for time tracking, approvals, time-off requests, and shift scheduling, enhancing operational efficiency and productivity.